FEP Audits

Once you have completed your FEP and nutrient budget, you will be audited. The auditor is going to ask “are you meeting the environmental targets and objectives?”. BCI needs the answer to be “YES!” from all shareholders to comply with their consent.

Arranging the Audit:
We aim to give you at least two weeks’ notice prior to your audit, we will try to work with you to arrange a suitable time, however, it is important that you try to prioritise the audit. We will discuss with you what prep you need to do when we book the audit. If you cancel or repeatedly defer your audit you may receive an automatic “C” grade.

How the audit works:
The auditor will come out to your property, sit down with you and any relevant FEP implementers (E.g. Managers, Leasees, Sharemilkers etc) and discuss your farm and your systems. They will review your relevant records and look about the farm.

What does the audit assess?
Only areas relevant to your farm will be assessed, the auditor will look at your key management areas,
– Irrigation
– Nutrient
– Soil
– Waterbodies
– Point Sources
– Water Usage (Ex Irrigation)
– Animal Effluent

Audit Grading:
The audit and grading system have been developed as a standardised process, this will be used across the board in Canterbury. The auditor will use a Level of Confidence judgement when making a decision of whether or not the farm is on track to meeting Good Management Practice (GMP). The more records and evidence you have to support your management decisions, the more likely that the Auditors Level of Confidence will be improved. After the audit you will then be given a grade, A, B, C or D. This grade will determine the return period of the auditor.

Records for your audit 

In your audit you will need to be able to demonstrate the good management practices you have indicated in your FEP. It is important to make sure your records are up to date and easily available when the auditor comes knocking at your door.

Make sure you keep records of the following information:

  • Fertiliser and effluent application rates, dates, type and locations
  • Crop type, area, yield, harvesting date and cultivation method
  • Stock units including type, breed and numbers by month
  • Irrigation methods, application depths and proof irrigation was necessary
  • Records to support all OVERSEER input data

Ravensdown suppliers are able to keep records using SMARTMaps, while Ballance suppliers can use AgHub. Other databases are also available, such as Muddy Boots/Crop Walker.

A list of useful records for your audit can be found here: Audit records checklist pdf